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The monthly e-zine from Astec Computing - April
2011 |
0800
0150 971 |
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To return to main e-zine
click here |
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Top 3 Word 2010 time savers |
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So you’ve just
upgraded to Word 2010 and are
working your way around its great
functions. We thought now would be a
good time to introduce you to some
features to make your life even
simpler. |
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1.
Quickly insert blocks of text using Quick Parts
Quick Parts is a fantastic
feature for formatting your documents quickly and giving
them a polished and professional look. From here you can
insert fields (e.g. for names or addresses), attractive
cover pages, watermarks, page numbers, text boxes and more.
1)
To reach the Quick Parts
features click on the Insert ribbon and click on Quick parts
from the options. |
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2) To insert fields click on Field from the
Quick Parts drop-down menu. Select your chosen field from the
left-hand list and click OK.
3)
For a variety of useful options such as cover
pages, content tables and text boxes, click on Building Blocks
Organizer from the Quick parts drop-down menu. Click on your desired
feature to select it and click on Insert. |
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2. Create and
apply document styles
Like previous versions of the
software, Word 2010 helps us apply styles to our documents
easily, making it a doddle to format lengthy documents
consistently. |
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1) To access Styles click on the Home
ribbon and you will see a selection of pre-formatted styles to the
top-right of your screen.
2) To format a style right-click on one of
the styles from this selection and, from the drop-down menu, click
on Modify. Select the properties you wish to apply to the style,
e.g. font, size, etc., and then click OK.
3) To quickly apply styles throughout your
document select the text you wish to change and click on the style
you want from the selection pane.
3. Custom dictionaries |
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Many of us could not live
without spellchecker. But whilst this can be a Godsend, it’s
not fool proof. Spell check is not a complete resource and
it can be distracting when Word continually highlights a
word it believes to be misspelt just because it does not
appear in its dictionary. But there is a solution to this,
since Word 2010 has the option to add custom dictionaries
where you can then insert your own words. From proper nouns
i.e. company names to industry terminology - anything can be
added. |
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To add a custom
dictionary:
1)
Click on the File ribbon and then on options.
2)
Click on Proofing.
3)
Click on Custom Dictionaries and then on
New.
4)
Insert a name for your new dictionary
and click on Save.
You have now created a Microsoft Office User Dictionary to which you
can add words at any time.
To add
words:
1) In
the Custom Dictionaries section, click on the dictionary you wish to
add to.
2)
Click Edit Word List.
3) Enter
your desired word in the field provided.
4)
Click on Add. Once you have entered as many
words as you wish, click on OK. |
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Astec Computing (UK) Ltd
Astec House, Sedlescombe Road South,
St Leonards-on-Sea, East Sussex,
TN38 0TA
Tel: 01424 460721
Fax: 01424 430888
Email:
enquiries@asteccomputing.co.uk
Company registered in England no.
2906412 |
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