Exhibition organiser expands with IT infrastructure plan

Growth is what we all strive for. So when a client has outgrown its premises and technology, then it needs a managed relocation and development plan that ensures a smooth transition.

Diversified Communications is a rapidly growing trade exhibition organiser and magazine publisher, which offers a range of associated services to its target markets. We have worked with Diversified for over ten years, installing its original small office network and managing its growing requirements ever since.

In mid 2014, it reached the physical limitations of its UK head office, in Brighton, and after an extensive search of the city found new larger premises in ‘The Lanes’. We worked extensively with Diversified and other contract service providers to ensure that the technology requirements of a modern event organiser and publisher could be met. The managed IT relocation and development plan was a consultative process that we implemented once we understood the needs and goals of the client. It encompassed not only the IT system requirements, but also telephony, electrical power and associated services.

The building’s old electrical and communications infrastructure had to be replaced, to ensure that the building would meet the company’s requirements. CAT5e was the most appropriate cabling solution, which offered a cost effective solution across the projected occupancy of the building. A server room was built with two 42U equipment cabinets and due to its position a dedicated air-cooling system was required to ensure the most efficient operation of the business critical equipment.

The new IT environment also provided mobile wireless capabilities throughout the office space, an essential requirement for this busy client. A state of the art IP telephony system was introduced, utilising the structured cabling system and again saving costs against the previous equipment.

We were on site over the designated move dates, ensuring that all systems were installed, tested and available to staff when they entered the new office.

Hazel Slimmon, Head of HR and Facilities, Diversified Communications UK, stated, “Astec has been absolutely exceptional, supporting us through quite a stressful time. Astec has always worked with us to find the best IT solution as well as helping us to look at potential cost savings.”

Our extensive experience of technology, office infrastructure and project management ensured that Diversified were able to move to schedule, with minimal disruption to workflow within the business. With expanding opportunities as the economic outlook brightens, we are continuing to provide consultancy, on-going IT development, as well as full service support as Diversified continues to implement its expansion plans.

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